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Board, Office & Administration Manager

Board, Office & Administration Manager 

WarszawaPoland 

Competitive Salary & excellent benefits package 

 

You will:

  • Prepare and coordinate communications for all Board events
  • Provide meeting support, including coordination, scheduling, preparation of materials, collect minutes, and track action items 
  • Make domestic and foreign travel arrangements, also when needed visa tracking for the Board Members
  • Process and maintain all documents for review or signature by the Board of Directors within dedicated systems
  • Coordinate Regional Company calendar, schedule appointments and maintain Board’s travel calendar
  • Consolidate presentations, reports and other materials for the board members.
  • Manage the H&S compliance and reporting for the site with global procedures in cooperation with H&S specialist
  • Supervise work of Reception and manage cooperation with vendors (such as contracts review, ensuring that contract arrangements are followed)
  • Prepare and reconcile expense claims
  • Coordinate internal company events, both virtual and face to face, in particular, Townhalls, team buildings, office events, etc. 
  • Perform all other duties, as assigned by Regional Director or other Board members

 

You’ll succeed thanks to:

  • Very good command of English, written and spoken
  • Good business correspondence skills both in English and Polish
  • Competency in Microsoft applications including Word, Excel, PPT, Outlook, Teams etc.
  • Effective time management skills and the ability to multitask
  • Organizational skills, experience in event management
  • Proven ability to deliver tasks On Time & On Quality
  • Excellent interpersonal skills, ability to express one's opinion, listen to others
  • Strong analytical and reasoning skills,  ability to draw conclusions and make feasible recommendations
  • Ability to work both independently and in a team
  • Flexibility and positive can-do attitude
  • Experience in similar position is welcome

In Return RB offer very competitive salaries with excellent benefits and the chance to progress your career within a truly global organisation.
RB is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence and business need.

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